The Western Service Office Committee is made up of the following Service Positions:
Chairperson
Vice Chairperson
Secretary
Treasurer
Office Manager
Rota Organisers x 3
Service positions requires two years sobriety and are for a three year term.
The Chair and Treasurer positions must be ratified by both Avon South and Avon North Intergroups
Others who sit on the Committee but are Intergroup Positions:
Electronic Communication Liaison Officer
Telephone Liaison Officers x 2
Others who sit on the Committee but are Regional Positions:
Regional Telephone Liaison Officer
JOB DESCRIPTIONS
Chairperson
Chair Committee meetings
Convene and Chair sub committees as appropriate
Ensure actions from previous minutes are completed
Monitor activities of the office, and make executive decisions should they arise
Oversee the updating of the guidelines as appropriate
Give a quarterly report to WSO Committee
Liaise with Vice Chair and Secretary as appropriate
Vice Chairperson
To support the Chair completing the roles and responsibilities above
To chair the meetings in the absence of the Chair
To support and chair subcommittees as appropriate
Give a quarterly report to WSO Committee
Secretary
To attend and produce minutes of WSO main meetings and possibly sub committees
To distribute said minutes in a timely fashion
To maintain a list of Committee members and contact details for correspondence
To keep records and documents of the office lease for safekeeping
Give a quarterly report to WSO committee
Treasurer
To attend quarterly meetings of WSO committee
Maintain accurate records of WSO income and expenditure
Prepare and annual budget
Give a quarterly report to WSO Committee
Office Manager
Ensure the Office is kept clean & tidy
Keep stocks of stationery items up together
Replenish Tea, Coffee, Sugar as required
Collect Mail from PO Box
Print and post on notice boards updated Committee contact lists
Ensure additions/changes to Meetings are written up and placed in the outbox
for collection by the WTF Officer – Update the A3 Office copy
Keep printed stocks of literature pack sheets up to date
Keep blank log sheets up to date, transfer past months to archive folder
Keep printer topped up with A3 and A4 paper
Give a quarterly report to WSO Committee
Rota Organiser
Ensure all slots are covered to provide the service 24 hours a day, 7 days a week.
Ensure that responders are sponsored and paneled in appropriately.
Ensure home responders have access to the latest twelfth step document pack.
Give a quarterly report to WSO Committee.
Data Organiser
Ensure information received at the Office and via GSR’s, Officers and Members, is dealt with in a timely manner.
This is likely to be:
12 step lists submissions (its not data organisers job to chase groups for this data)
Committee Members Names & contact info – (Inter-groups as well as wso)
WTF updates
Print reports and keep the electronic and paper copies of all records up to date.
Store documents on the server and liaise with the Archivist’s, as to find if they want any printed for their archive. Liaise with ECLO as to which documents are to be available on-line.